Use Circleback to read and search meetings, notes, transcripts, and insights; manage action items and tags; and look up people and companies.

The Meeting Completed, Meeting Notes Ready, and General Webhook triggers receive the meeting outcomes selected in your Circleback automation. The notes trigger receives the payload Circleback sends; it does not establish that notes arrive before the complete meeting is processed. Configure the webhook in Circleback and use the setup instructions below.

Webhook output includes meeting identity, title, creation time, duration in seconds, meeting URL, tags, calendar event ID, attendees, Markdown notes, action items, transcript segments, insights, and the complete payload in meeting. Circleback's webhook reference documents id as a string; Sim forwards the received value. recordingUrl is present only when recording storage is enabled and is valid for 24 hours.

Use the block

Integrate Circleback into your workflow to read meetings, notes, transcripts, and insights, search across meetings, manage action items and tags, and browse the people and companies you meet with. Circleback can also trigger workflows when meetings are processed.

Actions

Circleback List Meetings

Lists meetings from Circleback with optional ownership, status, tag, and attendee filters.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
ownership	string	No	Which meetings to return: All, Mine, or Shared. Defaults to Mine
statuses	string	No	Comma-separated meeting statuses to filter by
tagIds	string	No	Comma-separated tag IDs to filter by
attendeeProfileIds	string	No	Comma-separated profile IDs of attendees to filter by
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
meetings	array	The meetings on this page
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
↳ updatedAt	string	When the meeting was last updated (ISO 8601)
↳ duration	number	The meeting duration in seconds
↳ url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
↳ recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
↳ tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
↳ icalUid	string	The identifier of the calendar event associated with the meeting
↳ attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
↳ notes	string	The meeting notes with Markdown formatting
↳ privateNotes	string	The authenticated user private notes for the meeting
↳ actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
↳ insights	json	Insight results for the meeting, keyed by the name of the user-created insight
↳ linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
↳ calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of meetings is available

Circleback Get Meeting

Gets a Circleback meeting by ID, including notes, attendees, action items, insights, and recording details.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
meetingId	string	Yes	The unique identifier of the meeting

Output

Parameter	Type	Description
id	string	The Circleback meeting ID
name	string	The meeting name
createdAt	string	When the meeting was created (ISO 8601)
updatedAt	string	When the meeting was last updated (ISO 8601)
duration	number	The meeting duration in seconds
url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
icalUid	string	The identifier of the calendar event associated with the meeting
attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
notes	string	The meeting notes with Markdown formatting
privateNotes	string	The authenticated user private notes for the meeting
actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
insights	json	Insight results for the meeting, keyed by the name of the user-created insight
linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null

Circleback Search Meetings

Searches Circleback meetings by name and content, with optional filters for specific meetings, tags, and people.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
searchTerm	string	No	The text to search for across meeting names and content
meetingIds	string	No	Comma-separated meeting IDs to restrict the search to
tagIds	string	No	Comma-separated tag IDs to restrict the search to
attendeeProfileIds	string	No	Comma-separated profile IDs of attendees to restrict the search to
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
meetings	array	The matching meetings on this page
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
↳ updatedAt	string	When the meeting was last updated (ISO 8601)
↳ duration	number	The meeting duration in seconds
↳ url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
↳ recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
↳ tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
↳ icalUid	string	The identifier of the calendar event associated with the meeting
↳ attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
↳ notes	string	The meeting notes with Markdown formatting
↳ privateNotes	string	The authenticated user private notes for the meeting
↳ actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
↳ insights	json	Insight results for the meeting, keyed by the name of the user-created insight
↳ linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
↳ calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of results is available

Circleback Get Transcript

Gets the full transcript for a Circleback meeting.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
meetingId	string	Yes	The unique identifier of the meeting

Output

Parameter	Type	Description
transcript	array	The transcript segments in order
↳ speaker	string	The speaker name
↳ text	string	The words spoken
↳ timestamp	number	The timestamp in seconds that marks the beginning of the segment

Circleback Update Meeting

Updates the name, notes, or private notes of a Circleback meeting. The API returns only the fields that were updated.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
meetingId	string	Yes	The unique identifier of the meeting
name	string	No	The new name of the meeting
notes	string	No	The new meeting notes in Markdown
privateNotes	string	No	The authenticated user private notes for the meeting

Output

Parameter	Type	Description
id	string	The Circleback meeting ID
name	string	The updated meeting name, when the name was updated
notes	string	The updated meeting notes, when the notes were updated
privateNotes	string	The updated private notes, when the private notes were updated
updatedAt	string	When the meeting was last updated (ISO 8601)

Circleback Delete Meeting

Deletes a Circleback meeting. Only the owner of the meeting can delete it. Returns the deleted meeting.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
meetingId	string	Yes	The unique identifier of the meeting

Output

Parameter	Type	Description
id	string	The Circleback meeting ID
name	string	The meeting name
createdAt	string	When the meeting was created (ISO 8601)
updatedAt	string	When the meeting was last updated (ISO 8601)
duration	number	The meeting duration in seconds
url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
icalUid	string	The identifier of the calendar event associated with the meeting
attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
notes	string	The meeting notes with Markdown formatting
privateNotes	string	The authenticated user private notes for the meeting
actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
insights	json	Insight results for the meeting, keyed by the name of the user-created insight
linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null

Circleback List Action Items

Lists action items across the authenticated user meetings, filtered by assignee, status, tags, and attendees. Defaults to incomplete action items assigned to the API key owner.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
assigneeType	string	No	The assignee scope to filter by: Me, NotMe, Profile, MyWorkspace, OutsideMyWorkspace, Unassigned, or Anyone. Defaults to Me
assigneeProfileId	string	No	Profile ID of the assignee to filter by
assigneeTeamId	string	No	Team ID of the assignee to filter by
status	string	No	Completion status to filter by: PENDING or DONE. Defaults to incomplete action items
attendeeProfileIds	string	No	Comma-separated profile IDs of meeting attendees to filter by
tagIds	string	No	Comma-separated tag IDs to filter by
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
actionItems	array	The action items on this page. Each also carries canEditActionItem, whether the caller may edit it
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ completedAt	string	When the action item was marked done, or null if not completed
↳ meetingId	string	The ID of the meeting the action item belongs to, or null
↳ status	string	The completion status, PENDING or DONE
↳ meetings	array	The meetings the action item is associated with
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
↳ canEditActionItem	boolean	Whether the caller may edit the action item. Returned only by the list operation
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of action items is available

Circleback Update Action Item

Updates the title, description, status, or assignee of a Circleback action item. Returns the updated action item.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
actionItemId	string	Yes	The unique identifier of the action item
title	string	No	The new title of the action item
description	string	No	The new detailed description of the action item
assigneeProfileId	string	No	The profile ID to assign the action item to, or the literal text null to remove the assignee
status	string	No	The completion status: PENDING or DONE

Output

Parameter	Type	Description
id	number	The unique identifier of the action item
title	string	The action item title
description	string	The action item description
assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
completedAt	string	When the action item was marked done, or null if not completed
meetingId	string	The ID of the meeting the action item belongs to, or null
status	string	The completion status, PENDING or DONE
meetings	array	The meetings the action item is associated with
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
canEditActionItem	boolean	Whether the caller may edit the action item. Returned only by the list operation

Circleback Delete Action Item

Deletes a Circleback action item. Returns the deleted action item.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
actionItemId	string	Yes	The unique identifier of the action item

Output

Parameter	Type	Description
id	number	The unique identifier of the action item
title	string	The action item title
description	string	The action item description
assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
completedAt	string	When the action item was marked done, or null if not completed
meetingId	string	The ID of the meeting the action item belongs to, or null
status	string	The completion status, PENDING or DONE
meetings	array	The meetings the action item is associated with
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
canEditActionItem	boolean	Whether the caller may edit the action item. Returned only by the list operation

Circleback List Calendar Events

Lists upcoming calendar events from the authenticated user connected calendars, with pagination and a configurable time window.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
startTimeLookbackHours	string	No	How many hours in the past to include calendar meetings from
startTimeLookaheadHours	string	No	How many hours in the future to include calendar meetings from
sortDirection	string	No	The direction calendar meetings are sorted in by start time: ascending or descending. Defaults to ascending
includeOfflineSingleAttendee	string	No	Set to true to include calendar meetings that have no meeting link and only one attendee
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
events	array	The calendar events on this page
↳ id	string	The unique identifier of the calendar meeting
↳ title	string	The title of the calendar meeting
↳ icalUid	string	The iCalendar UID of the calendar event
↳ attendees	array	The attendees invited to the calendar meeting
↳ name	string	The name of the attendee
↳ email	string	The email address of the attendee
↳ isOrganizer	boolean	Whether the attendee organized the calendar meeting
↳ status	string	The attendee response to the invitation: accepted, declined, tentative, or not_available
↳ calendarDescription	string	The description of the calendar event
↳ calendarPlatform	string	The calendar platform the meeting was synced from
↳ startTime	string	When the calendar meeting starts (ISO 8601)
↳ endTime	string	When the calendar meeting ends (ISO 8601)
↳ isExternal	boolean	Whether the meeting includes attendees from more than one email domain
↳ isHostedByMe	boolean	Whether the current user organized the calendar meeting
↳ location	string	The location of the calendar meeting
↳ meetingId	string	The Circleback meeting associated with the calendar meeting, when one exists
↳ meetingPlatform	string	The conferencing platform hosting the meeting, when detected
↳ organizerEmail	string	The email address of the meeting organizer
↳ platform	string	The conferencing platform hosting the meeting, when detected. Alias of meetingPlatform
↳ overrideShouldRecord	boolean	Whether the user manually overrode the automatic recording decision, or null when no override is set
↳ recurringEventId	string	The identifier of the recurring event series the meeting belongs to
↳ willRecord	boolean	Whether the notetaker will join and record the meeting
↳ willRecordReason	string	A human-readable explanation of why the meeting will or will not be recorded
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of calendar events is available

Circleback List Companies

Lists the companies whose people attend the authenticated user meetings, with optional tag filters.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagIds	string	No	Comma-separated tag IDs. Filters companies to those with meetings so tagged
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
companies	array	The companies on this page
↳ id	number	The unique identifier of the company
↳ name	string	The company name
↳ avatarUrl	string	The URL of the company logo image
↳ domain	string	The company website domain
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of companies is available

Circleback Get Company

Gets a company by its domain from Circleback, including its people and external links.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
domain	string	Yes	The website domain of the company to fetch, such as example.com

Output

Parameter	Type	Description
name	string	The company name
avatarUrl	string	The URL of the company logo image
domain	string	The company website domain
externalLinks	array	Links to the company on external platforms and connected integrations
↳ url	string	The URL of the external resource
↳ objectType	string	Whether the link refers to a person or a company
↳ type	string	The platform or integration the link points to, such as Attio, HubSpot, Linear, Salesforce, Zoho, linkedin, or website
people	array	People at the company the authenticated user has met with
↳ id	number	The unique identifier of the person
↳ title	string	The person job title
↳ companyId	number	The unique identifier of the company the person belongs to
↳ companyName	string	The name of the company the person belongs to
↳ email	string	The person email address
↳ firstName	string	The person first name
↳ lastName	string	The person last name

Circleback List People

Lists the people who attend the authenticated user meetings, ordered by most recent meeting, with optional company and tag filters.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
domains	string	No	Comma-separated company domains to filter people by
tagIds	string	No	Comma-separated tag IDs. Filters people to attendees of meetings so tagged
limit	string	No	The maximum number of people to return
cursor	string	No	Pagination cursor from a previous response

Output

Parameter	Type	Description
people	array	The people on this page
↳ id	number	The unique identifier of the person
↳ title	string	The person job title
↳ companyId	number	The unique identifier of the company the person belongs to
↳ companyName	string	The name of the company the person belongs to
↳ email	string	The person email address
↳ firstName	string	The person first name
↳ lastName	string	The person last name
nextCursor	string	Pagination cursor for the next page, or null on the last page
hasMore	boolean	Whether another page of people is available

Circleback Get Person

Gets a person by their profile ID from Circleback, including their profile details and external links.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
profileId	string	Yes	The unique identifier of the person profile

Output

Parameter	Type	Description
id	number	The unique identifier of the person
title	string	The person job title
companyId	number	The unique identifier of the company the person belongs to
companyName	string	The name of the company the person belongs to
email	string	The person email address
firstName	string	The person first name
lastName	string	The person last name
externalLinks	array	Links to the person on external platforms and connected integrations
↳ url	string	The URL of the external resource
↳ objectType	string	Whether the link refers to a person or a company
↳ type	string	The platform or integration the link points to, such as Attio, HubSpot, Linear, Salesforce, Zoho, linkedin, or website

Circleback List Tags

Lists every tag available to the authenticated Circleback user.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key

Output

Parameter	Type	Description
tags	array	Every tag available to the authenticated user
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag

Circleback Create Tag

Creates a new tag in Circleback. If a tag with the same name already exists, a conflict error is returned.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagName	string	Yes	The display name of the tag
tagDescription	string	No	A description of the tag

Output

Parameter	Type	Description
id	number	The unique identifier of the tag
name	string	The display name of the tag
description	string	A description of the tag

Circleback Update Tag

Updates the name or description of a Circleback tag.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagId	string	Yes	The unique identifier of the tag
tagName	string	No	The new display name of the tag
tagDescription	string	No	The new description of the tag

Output

Parameter	Type	Description
id	number	The unique identifier of the tag
name	string	The display name of the tag
description	string	A description of the tag

Circleback Delete Tag

Permanently deletes a Circleback tag and removes it from every meeting it was applied to.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagId	string	Yes	The unique identifier of the tag

Output

Parameter	Type	Description
id	number	The unique identifier of the tag
name	string	The display name of the tag
description	string	A description of the tag

Circleback Add Tag to Meetings

Applies an existing Circleback tag to one or more meetings and returns the updated meetings.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagId	string	Yes	The unique identifier of the tag to apply
meetingIds	string	No	Comma-separated IDs of the meetings to tag

Output

Parameter	Type	Description
meetings	array	The updated meetings
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
↳ updatedAt	string	When the meeting was last updated (ISO 8601)
↳ duration	number	The meeting duration in seconds
↳ url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
↳ recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
↳ tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
↳ icalUid	string	The identifier of the calendar event associated with the meeting
↳ attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
↳ notes	string	The meeting notes with Markdown formatting
↳ privateNotes	string	The authenticated user private notes for the meeting
↳ actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
↳ insights	json	Insight results for the meeting, keyed by the name of the user-created insight
↳ linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
↳ calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null

Circleback Remove Tag from Meetings

Removes a Circleback tag from one or more meetings and returns the updated meetings.

Inputs and outputs

Input

Parameter	Type	Required	Description
apiKey	string	Yes	Circleback API key
tagId	string	Yes	The unique identifier of the tag to remove
meetingIds	string	No	Comma-separated IDs of the meetings to remove the tag from

Output

Parameter	Type	Description
meetings	array	The updated meetings
↳ id	string	The Circleback meeting ID
↳ name	string	The meeting name
↳ createdAt	string	When the meeting was created (ISO 8601)
↳ updatedAt	string	When the meeting was last updated (ISO 8601)
↳ duration	number	The meeting duration in seconds
↳ url	string	The URL of the virtual meeting (Zoom, Google Meet, or Microsoft Teams)
↳ recordingUrl	string	The URL of the meeting recording file, valid for 24 hours
↳ tags	array	Tags added to the meeting
↳ id	number	The unique identifier of the tag
↳ name	string	The display name of the tag
↳ description	string	A description of the tag
↳ icalUid	string	The identifier of the calendar event associated with the meeting
↳ attendees	array	The meeting attendees
↳ profileId	number	The unique identifier of the attendee profile
↳ name	string	The attendee name
↳ title	string	The attendee job title
↳ companyName	string	The name of the company the attendee belongs to
↳ email	string	The attendee email address
↳ isCalendarEventOrganizer	boolean	Whether the attendee organized the calendar event
↳ isCalendarInvitee	boolean	Whether the attendee was invited on the calendar event
↳ notes	string	The meeting notes with Markdown formatting
↳ privateNotes	string	The authenticated user private notes for the meeting
↳ actionItems	array	Action items created for the meeting
↳ id	number	The unique identifier of the action item
↳ title	string	The action item title
↳ description	string	The action item description
↳ assignee	json	The assignee as an object with profileId, name, title, companyName, and email, or null if unassigned
↳ status	string	The completion status, PENDING or DONE
↳ insights	json	Insight results for the meeting, keyed by the name of the user-created insight
↳ linkAccess	string	Who can access the meeting through its shareable link: Editor, Viewer, or LimitedViewer
↳ calendarEvent	json	The associated calendar event as an object with id, icalUid, description, platform, and platformId, or null

Triggers

A trigger starts a workflow when a supported event occurs in this service.

Circleback Meeting Completed

Trigger workflow when a meeting is processed and ready in Circleback

Configuration and outputs

Configuration

Parameter	Type	Required	Description
webhookSecret	string	No	Validates that webhook deliveries originate from Circleback using HMAC-SHA256.

Output

Parameter	Type	Description
id	string	Circleback meeting ID
name	string	Meeting title/name
url	string	URL of the virtual meeting (Zoom, Google Meet, Teams, etc.)
createdAt	string	ISO8601 timestamp when meeting was created
duration	number	Meeting duration in seconds
recordingUrl	string	Recording URL (valid for 24 hours, if enabled)
tags	array	Array of tag strings
icalUid	string	Calendar event identifier
attendees	array	Array of attendee objects with name and email
↳ name	string	Attendee name
↳ email	string	Attendee email address
notes	string	Meeting notes in Markdown format
actionItems	array	Array of action item objects
↳ id	number	Action item ID
↳ title	string	Action item title
↳ description	string	Action item description
↳ assignee	object	Person assigned to the action item (or null)
↳ name	string	Assignee name
↳ email	string	Assignee email
↳ status	string	Status: PENDING or DONE
transcript	array	Array of transcript segments
↳ speaker	string	Speaker name
↳ text	string	Transcript text
↳ timestamp	number	Timestamp in seconds
insights	object	User-created insights keyed by insight name
meeting	object	Full meeting payload object
↳ id	string	Meeting ID
↳ name	string	Meeting name
↳ url	string	Meeting URL
↳ duration	number	Duration in seconds
↳ createdAt	string	Creation timestamp
↳ recordingUrl	string	Recording URL

Circleback Meeting Notes Ready

Trigger workflow when meeting notes and action items are ready

Configuration and outputs

Configuration

Parameter	Type	Required	Description
webhookSecret	string	No	Validates that webhook deliveries originate from Circleback using HMAC-SHA256.

Output

Parameter	Type	Description
id	string	Circleback meeting ID
name	string	Meeting title/name
url	string	URL of the virtual meeting (Zoom, Google Meet, Teams, etc.)
createdAt	string	ISO8601 timestamp when meeting was created
duration	number	Meeting duration in seconds
recordingUrl	string	Recording URL (valid for 24 hours, if enabled)
tags	array	Array of tag strings
icalUid	string	Calendar event identifier
attendees	array	Array of attendee objects with name and email
↳ name	string	Attendee name
↳ email	string	Attendee email address
notes	string	Meeting notes in Markdown format
actionItems	array	Array of action item objects
↳ id	number	Action item ID
↳ title	string	Action item title
↳ description	string	Action item description
↳ assignee	object	Person assigned to the action item (or null)
↳ name	string	Assignee name
↳ email	string	Assignee email
↳ status	string	Status: PENDING or DONE
transcript	array	Array of transcript segments
↳ speaker	string	Speaker name
↳ text	string	Transcript text
↳ timestamp	number	Timestamp in seconds
insights	object	User-created insights keyed by insight name
meeting	object	Full meeting payload object
↳ id	string	Meeting ID
↳ name	string	Meeting name
↳ url	string	Meeting URL
↳ duration	number	Duration in seconds
↳ createdAt	string	Creation timestamp
↳ recordingUrl	string	Recording URL

Circleback Webhook

Generic webhook trigger for all Circleback events

Configuration and outputs

Configuration

Parameter	Type	Required	Description
webhookSecret	string	No	Validates that webhook deliveries originate from Circleback using HMAC-SHA256.

Output

Parameter	Type	Description
id	string	Circleback meeting ID
name	string	Meeting title/name
url	string	URL of the virtual meeting (Zoom, Google Meet, Teams, etc.)
createdAt	string	ISO8601 timestamp when meeting was created
duration	number	Meeting duration in seconds
recordingUrl	string	Recording URL (valid for 24 hours, if enabled)
tags	array	Array of tag strings
icalUid	string	Calendar event identifier
attendees	array	Array of attendee objects with name and email
↳ name	string	Attendee name
↳ email	string	Attendee email address
notes	string	Meeting notes in Markdown format
actionItems	array	Array of action item objects
↳ id	number	Action item ID
↳ title	string	Action item title
↳ description	string	Action item description
↳ assignee	object	Person assigned to the action item (or null)
↳ name	string	Assignee name
↳ email	string	Assignee email
↳ status	string	Status: PENDING or DONE
transcript	array	Array of transcript segments
↳ speaker	string	Speaker name
↳ text	string	Transcript text
↳ timestamp	number	Timestamp in seconds
insights	object	User-created insights keyed by insight name
meeting	object	Full meeting payload object
↳ id	string	Meeting ID
↳ name	string	Meeting name
↳ url	string	Meeting URL
↳ duration	number	Duration in seconds
↳ createdAt	string	Creation timestamp
↳ recordingUrl	string	Recording URL